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University Grants Commission - Sri Lanka

Commission Circular No: 715

28th August 1997

Vice-Chancellors of Universities,
Rectors of Campuses,
Directors of Institutes.

 

IMPLEMENTATION OF THE SMART REVISION IN 1997 OF THE UNIVERSITY EMPLOYEES

This Circular has been modified by Circular No : 800

I am writing further to Commission Circulars No.712 dated 8th July 1997 and No.713 dated 12th August 1997, on the above subject.

2. On the basis of the clarification received from the Secretary, Ministry of Finance & Planning (Annex I), the Universities/Institutes are requested to take steps to effect the payments stipulated in Commission Circular No.712 dated 8th July 1997 (amount indicated in column 5 of the Conversion Table annexed to Commission Circular No.703 and the value of two initial increments of new salary scales), subject to the following amendments :-
(a) Pay all employees the increased amount in column 5 of the Conversion Table annexed to Commission
Circular No.703 corresponding to the salary step applicable to the 1995/1996 salary scale.
(b) In addition to that, add an amount equivalent to the value of two initial increments of the 1997 new salary scale to above allowance at (a).
(c) An employee who had been in service for a period of less than one month too should be paid this allowance proportionately to the number of days of service.
3.

Method of Computation of Allowance

(i) If the allowance so calculated [ 2(a) + (b) ] is more than Rs. 1250 /- p.m., deduct 10% monthly for the Universities Provident Fund benefits and pay the balance monthly. Employees in this category should be paid 24 monthly instalments. (An example is given as Illustration I) (Annex II) .

In the case of employees whose allowance after deducting Provident Fund comes to an amount less than Rs. 1250 /- p.m., calculation should be made as indicated in Illustration II so that a payment of a minimum of Rs. 1250 /- p.m. is maintained.
(ii) In the case of those whose allowance so derived is less than Rs.1250 /- p.m., total allowance should be calculated for the full period entitled between January 1995 and December 1996 and 10% of this amount should be allocated for Provident Fund deductions. The amount less that 10%, should be divided by 1250 to arrive at the number of monthly instalments. It should be made sure that a monthly minimum payment of Rs. 1250 /- is paid to this category of employees. The 10% Provident Fund deduction set apart out of the total allowance should be paid monthly to the Provident Fund benefits as indicated in the method of calculation given in the Illustration II (Annex II) .
(iii) In the case of an employee who was promoted to a higher post during the period from 01.01.1995 to 31.12.1996 he/she will get the benefit from the date of promotion. Illustration III (Annex 11) indicates the method of calculation of an employee promoted and when the monthly increase is more than Rs. 1250 /- p.m.
(iv) In the case of an employee who was promoted to a higher post during the period from 01.01.1995 to 31.12.1996 and the monthly allowance is less than Rs. 1250 /- p.m. he/she will also get the benefit from the date of promotion. Illustration IV (Annex II) indicates the method of calculation of an employee so promoted and when the monthly allowance is less than Rs. 1250 /- p.m.
4. If any officer retired/retires from service on or after 01.01.1997, the total allowance calculated in terms of the above provisions less the monthly instalments already paid may be paid in full upon retirement.
5. Employees who have vacated their posts or were dismissed from service after 01.01.1995 will not be entitled to this allowance.
6. Please note that this allowance should be taken into consideration as a part of the total emoluments of Teachers/Medical Officers and Dental Surgeons of the Faculty of Medicine/Health Centres stipulated in Commission Circular No.709 of 27th June 1997 for the purpose of calculation of equalization allowance.
7. Daily paid/temporary and trainee staff indicated in the Annex III who have been employed up to now effective from any date during the period from 01.01.1995 to 31.12.1996 too are entitled to this payment. Calculation of arrears should be made as indicated in Annex III on the basis of number of days they have worked or per month as the case may be.
8. This allowance should be taken into account for ETF benefits. It should not be taken into account for calculating overtime rates, holiday payment, gratuity and loan amounts and limits on deduction from salaries.
9. The provisions of this Circular are effective from 01.07.1997. If any over payment has been made as a result of interim payment made in terms of Commission Circular No. 712, steps should be taken to recover such over payment from the salaries of employees concerned.
10. Please treat Commission Circular No.713 dated 12th August 1997 as cancelled.

 

(Prof. S. Tilakaratna- Chairman)

Cc:

  • Chairman/UGC
  • Vice-Chairman/UGC
  • Members of the UGC
  • Secretary/UGC
  • Deans of Faculties
  • Registrars of Universites
  • Financial Controller/UGC
  • Bursars of Universities
  • Librarians/SAL/AL of the Higher Educational Institutions/Institutes ;
  • Snr. Asst.Registrars/Asst.Registrars of HEIs/Campuses
  • Snr. Asst.Bursars/Asst.Bursars of HEIs/Campuses
  • Chief Internal Auditor/UGC
  • Govt. Audit Superintendents of Universities
  • Snr. Asst.Int. Auditors/Asst.Int.Auditors of HEIs
  • Secretaries of Trade Unions
  • Auditor-General

File No. UGC/HR/2/9/86

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