University Grants Commission - Sri Lanka

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(Section 78 of the Universities Act no. 16 of 1978)

  1. No application for transfer will be entertained from an employee against whom any disciplinary inquiry is pending.

  2. Applicant should be confirmed in his/her post.
  3. Note:-

    In forwarding the application of an employee for transfer, the Head of Department and the Registrar/ Senior Assistant Registrar/Assistant Registrar of the Institution concerned should satisfy themselves that the applicant is not disqualified on either of the above 1 or 2 grounds.

  4. The applicant should complete two (02) copies of this form, and submit both copies to the Head of the Department/Division concerned.

  5. The Head of the Department/Division should forward both copies, together with his recommendation, to the Chairman/Vice- Chancellor/Secretary/Registrar /Rector / Director through the Dean of the Faculty concerned (where applicable).

  6. The Chairman/ Vice- Chancellor/ Secretary/Registrar/Rector/ Director should forward one copy, together with his recommendation, to the Secretary, University Grants Commission. The other copy of the application should be retained in the applicant’s personal file.

  7. The recommendations made by the Chairman/Vice- Chancellor/ Secretary/Registrar/Rector/ Director/the Dean of the Faculty/ Head of the Department/Divisionwill be treated in confidence. In order to facilitate this, each officer dealing with the transfer application should ensure that the application is not sent with the applicant to the next officer concerned.

  8. Each application will be considered by the Transfer Board of the University Grants Commission, and the decision thereon conveyed to the applicant in due course. No interview in connection with a transfer will be granted by the Secretary or other officer of the Commission.

  9. Applications of those who have refused to accept transfers once effected by the Commission will not be considered until they complete a period of two years from the date of such transfers.

  10. The Transfer Application submitted by an employee is valid for a period of six months with effect from the date of submission to the Secretary/UGC.

  11. When the transfer is implemented, the Registrar/Rector/Director of the HEI should ensure that obligatory requirements of the employee concerned are dealt with before releasing him/her to the respective Higher Educational Institution

Secretary /Transfer Board
University Grants Commission



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