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University Grants Commission - Sri Lanka

Finance Circular Letter No. 7/2007

24th September, 2007

Vice-Chancellor of Universities,
Directors of Institutes,
Rectors of Campuses.




You are kindly requested to instruct the relevant officers to submit the contribution and loan recovery lists as stipulated below to enable the University Grants Commission to issue the Provident Fund statements in time.  Prolonged delays in submitting contribution lists and Loan recoveries may cause unnecessary delays which would adversely affect the contributors in getting their loans and retirement benefits.   Hence all Higher Educational Institutions are requested to follow the following  procedure.

2.      A. 2007 Contribution lists & Loan Recoveries

    • All Contribution lists for Provident Fund/Pension , Loan recovery  lists, and relevant Data diskettes up to end of November 2007,  should be handed over to the  University Grants Commission or ensured that they reach  the University Grants Commission Office on or before 15th  of December 2007.

    • All Contribution lists for Provident Fund/Pension, Loan recovery lists and  relevant Diskettes up to end of December 2007 should be handed over to the  University Grants Commission or ensured that they reach  the University Grants Commission Office on or before 15th  January  2008.

B.      Release of Provident Fund Loan Funds & Refunds in 2008

    All requests for Provident Fund Loans for the month of January  2008, and  Provident Fund Refund papers  for 2008 should be sent to the University Grants Commission only after submission of 2007 contribution and loan recovery lists as stated in A  above.

C. Any requests  for Loans and refunds  in 2008, submitted in contravention of   above guide lines would be rejected and returned.

    Bursar and the other relevant Accounting Officers should pay special  attention  to the following when preparing the Provident Fund data Diskettes for December 2007.

    A.        All the changes that have taken place in Designations, and Departments of the employees of  your  Institution/Institute up to 31st  December 2006 should be taken into consideration when preparing the Data Diskettes for December 2007.  University Grants Commission Secretariat will update the computer records with such data only on an annual basis, based on the Data Diskette provided by you for December 2007.  Hence any requests from individuals for changes in Departments/Designations etc. will not be entertained during the year.

    B.        The officers in charge of Personal Files also should indicate to the Bursar's  Department any changes in Designations and Departments during year 2007 , so that they could incorporate such information in the data Diskette for December 2007.

    C.        If there is any difference in individual names according to your records and the year end Provident Fund information released by the University Grants Commission , immediate action should be taken to correct the names according to the instructions given in Finance Circular letter No.13/2000.

Tissa  Nandasena


  1. Chairman/UGC
  2. Vice-Chairman/UGC
  3. Secretary/UGC
  4. Financial Controller/UGC
  5. Registrars of Universities
  6. Bursars of Universities
  7. Snr.Asst./Asst.Registrars of Institutes/Campuses
  8. Snr.Asst./Asst.Bursars of Institutes/Campuses
  9. Snr.Asst. Internal Auditors of Universities/Institutes
  10. Accountant/UGC
  11. Chief Internal Auditor/UGC
  12. Deputy Accountant/UGC
  13. Snr.Asst. Secretary/ Personnel/UGC
  14. Asst.Accountant/Pension/UGC
  15. Auditor General